HOSPITALITY

Transforming Finance & Accounting at a leading Canadian Hotel

Hotels operate in a highly dynamic environment — multiple revenue streams, complex tax filings, and stringent reporting requirements make financial accuracy and control critical. Yet, many hospitality businesses continue to struggle with fragmented accounting processes, manual reconciliations, and lack of visibility into true performance.
At Avantage Partners, we help hotels streamline finance operations by embedding discipline, transparency, and technology into their accounting framework. From revenue reconciliations to GST/PST compliance, our approach ensures complete accuracy, efficient month-end closes, and structured reporting for owners and operators.
The case study below showcases how we transformed the finance & accounting processes of a leading Canadian hotel, turning an unstructured setup into a fully reconciled, insight-driven model that enabled stronger control and faster decision-making.

KEY CHALLENGES FACED

1. Unstructured Accounting

Ad-hoc COA, inconsistent vendor
classifications, No use of AP Billing module, receipts @30%

2. Possible Revenue Leakages

No recon of revenues [PMS, POS,
bank]. No OTA recon

3. Payables Blind Spots

No visibility into unpaid invoices within QB.

4. Receivables Gaps

AR tracking/collection maintained outside QB.

5. Control Weaknesses

No monthly BS recons [for loans,
mortgages, payroll, or taxes etc].

6. No MIS/ Dashboards

for financial visibility & control

WHAT AVANTAGE DID

3384

Process & Reference Frameworks

Process & Reference Frameworks

- Created master reference files for coding & recon.
- Developed cheques registerto record all cheques movements.
- Developed processes to capture purchase receipts
3199

Accounting & Compliance Fixes

Accounting & Compliance Fixes

- Standardized COA and ensured proper accounting in QB.
- Introduced monthly reconciliations: bank, cards, GST, loans, FA.
- Eliminated Excel-based manual calculations of GST ITC & liab.
2148763828

Revenue & Expense Controls

Revenue & Expense Controls

- Implemented PMS–POS–Bank reconciliations for revenue accuracy. - Designed monthly OTA reconciliations (Expedia, Booking.com, etc.).
- Month end accruals & prepaid journals for accurate expense/revenue cut-off.
19060183

Management Reporting
& Insights

Management Reporting
& Insights

- Monthly review of financial statements with the client.
- Built MIS dashboards to provide visibility on payables, revenues, costs.
- Introduced Monthly Spend by Vendor reporting to enable expense review and vendor optimization / rationalization.

Key Takeaway

Through disciplined reconciliations, structured revenue and expense controls, and compliance-focused reporting, Avantage Partners transformed the hotel’s finance function into a fully accurate, transparent, and efficient system. Owners and operators now have confidence in financial statements, visibility into performance drivers, and the ability to make faster, data-backed decisions.

About Us

Your trusted partner for global finance and accounting operations. We specialize in delivering cost-effective, compliance-driven, and client-centric outsourcing solutions from our secure delivery center in India, in the National Capital Region, New Delhi.

Contact Us

Email
contact@avantage-partners.com
Call Us
+91-9773872707
India Office
F-1/13, DLF, Sector 10, Faridabad - 121006
India Office
National Capital Region, New Delhi, India

Copyrights © 2025 | Avantage Partners | All Rights Reserved.